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Reporting to the Board of Directors, the Executive Director provides leadership and direction toward the achievement of the objectives outlined in the Northwest Territories & Nunavut Construction Association’s constitution. Acting as a liaison among members, the Board of Directors, staff, government and partners, the Executive Director is responsible for overseeing the delivery of all programs and services, membership growth and retention, financial management, daily operations, marketing, communications and public relations.
Executive Director Responsibilities:
The specific accountabilities of the Executive Director include:
Governance & Administration
- Work with the Board of Directors to develop and implement an annual work plan and annual operating budget.
- Monitor and report the progress of objectives and allocation of resources during quarterly board meetings.
- Advise, support and solicit direction from the Board of Directors through regular communication.
- Plan, organize and oversee all daily operations of the organization.
- Organize, attend and act as Secretary for all meetings, including but not limited to: quarterly board meetings, the AGM, general meetings and committee meetings.
- Prepare and distribute all notices, agendas, reports, minutes and informational items for all meetings.
- Ensure the organization’s bylaws and operating policies are complied with and reviewed on a regular basis. Work with the Board of Directors to update, as needed.
- Ensure compliance with generally accepted business practices, government regulations, employment standards, bylaws and internal policies.
- Perform annual membership invoicing through Sage 50 Pro.
- Responsible for overseeing bookkeeping, maintaining accurate financial information, monitoring monthly cash flow and working with accountants to conduct an annual Notice to Reader.
- Responsible for light bookkeeping, primarily related to payroll and government remittances.
- Responsible for researching funding programs, collaborating with the Board of Directors to develop programs, securing funding, and preparing applicable reports.
- Responsible for all Human Resource Management. The Executive Director is the sole employee of the Board of Directors.
Events & Programming
- Develop partnerships and sponsorship arrangements to strengthen the profile of the organization and generate revenue.
- Lead the planning, organization and implementation of all events and initiatives.
- Conduct regular evaluations of programs and services to ensure they are meeting the organization’s goals and objectives. Modify as needed.
- Develop the NNCA’s twice-weekly newsletter, including a summary of construction bidding opportunities from across northern Canada
- Develop and/or approve all internal marketing, communications, and public relations efforts.
- Represent the organization at community events and develop relationships with members and partners.
- Ensure that members are kept informed through regular communications. Respond to inquiries and concerns in a timely manner.
- Oversee website maintenance and ensure the website is kept up to date with information relevant to the membership and the construction industry.
- Network with other business associations to acquire information and ideas and to establish contacts. Attend relevant conferences and meetings to increase knowledge and advance the NNCA and its members’ interests.
- Collaborate with the President to engage with media outlets.
Policy & Advocacy Development
- Stay informed on current business issues by regularly reviewing Northwest Territories and Nunavut media outlets, government reports and discussion papers, and Legislative Assembly Hansards.
- Collaborate with the Board of Directors to develop the annual membership survey.
- Solicit membership feedback and share with the Board of Directors.
- Research current issues, Canadian trends and best practices, and present recommendations for the Board of Directors to consider.
- Prepare written communication that clearly articulates the Board of Director’s position on advocacy issues. This may include letters, research papers, reports, and press releases.
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